Privacy

Last Updated November 27, 2022

Our mission is to help people connect and reconnect with other members their micro-community. We strive to fulfill this mission by providing our services through our company AlumniHuddle LLC ( the “Service”). As with every digital social platform, there is personal data involved, so we are committed to being transparent with you about the data we collect and how we use it, and respecting and protecting your privacy.

We’ve intentionally drafted this data privacy policy to avoid being overly legal and instead be clear and understandable. If anything is unclear or if you have any questions about this policy, please don’t hesitate to email your group’s admin or us at support@alumnihuddle.com. In the meantime, we want to make sure you are aware upfront that by using our Service, you consent to our use of your data under this Privacy Policy.

Privacy Overview

We partner with organizations to support their member networks and help you get the most out of the networks you belong to. These partners control who has access to their individual network by providing the community page link and/or group password (if they choose to have one).

You have the option to add and share any personal information as part of using the Service. If you opt into the service an individual is required to complete the required fields to have their own directory slot. However, at no time is anyone required to participate in their group’s network. 

Fundamentally, we believe that your data is yours and you should have control over it.

• You choose which data you share and what data other users can see (beyond required fields). 

• We can delete your data at any time.

• We will never sell your data - ever!

Information We Collect

We limit the Personal Information we collect to just the information we believe is necessary to make the Service useful to you and others. "Personal Information” includes information which can be used to identify you as an individual, and may include, but is not limited to, name, email address, occupation, education, title, skills, interests, images.

Information you provide : When you use the Service you provide certain Personal Information either by submitting it directly into the site, uploading the data to the site, providing a third party account, for example a Linkedin (each a “Connected Account”), and by communicating with us or other users through the Service.

Information others provide: Personal Information related to you can also be contributed by other users of the Service as part of their Personal Information such as someone making a directory page for you personally. If you find duplicate directory entries and would like one deleted it is suggested to reach out to your group’s admin who can work with the Service owners to have any entries deleted. 

Information provided by organizations : In order to grant you access to their networks, our partner organizations (for example, a university, professional association or company) need to provide the link to the group’s network to an individual. In addition, if you create a page in a network provided by a partner organization, that organization may modify the content in your page. 

Information from using the Service : To make the Service easier for you to use (for example seamless sign-in), we may leverage third parties to execute the Services and these third parties may collect data, which could include your IP address, and from cookies and similar technology. Cookies are small text files placed in visitors’ computer browsers to store their preferences. Most browsers allow you to block and delete cookies. By using the Service, you are authorizing us to gather, parse, and retain data related to the provision of the Service.

How We Use Personal Information

Primarily, we use Personal Information to provide the Service and to communicate with you. We use Personal Information to:

• display your information as part of your page in a network

• help you connect and communicate with other people in your network

• help the network you are part of communicate with you

• identify topics that are relevant to you

• aggregate contact information across the Service for your network

We also may send email to the email address associated with your account for informational and operational purposes, such as product announcements, account management, customer service, marketing or system maintenance.

At any time you can update your communication preferences to limit the communication you receive through contacting your network’s admin. However, please be aware that, as a user of the Service, you cannot opt-out of receiving service messages from us, including legal and security announcements.

We may use non-Personal Information such as demographic data to analyze and develop our marketing strategy and further improve the Site and our products and services.

How We May Share Personal Information

We will not share your Personal Information with third parties except as described in this Privacy Policy.

To provide the service : In providing the Service we may rely on a number of third parties who provide services including data storage, messaging, email processing, search functionality, analytics, error handling, etc. We specifically choose third party providers that have a strong reputation and have data protection and encryption in place. In order for the Service to function properly we may need to provide certain Personal Information to these third parties and we anonymize this data if possible.

To make the Service useful to you and others : As a user of the Service, Personal Information that you’ve entered may be visible to other users, visitors and prospective partner organizations. This information typically includes your name, title, job, school, skills and location, as well as any items you’ve posted publicly to the Service. Additionally, to help facilitate connections with others, the Service will show contact information that you’ve provided.

To improve your experience with any organizations you are associated with : We may partner with universities and organizations to allow them to provide the Service to their members and affiliates. If you are affiliated with a partner organization (for example, your university), then that organization may be provided with Personal Information so that they can improve your experience with them and the Service. At any time, you can opt out of having any data shared with partner organizations that you are affiliated with by emailing support@alumnihuddle.com.

To comply with the law : There may be a time when we believe in good faith that we are required by law to provide Personal Information. This could be in connection with litigation, to prevent a crime, or to protect personal safety, the public, or the Site.

To effectuate a sale of the Company : We will make available Personal Information in connection with a sale or merger with another entity or if the Company should ever file for bankruptcy or have its assets sold to another entity.

Your Options for Your Personal Information

In order to provide you the Service we retain your Personal Information for as long as you have an account.

At any time you can review, edit or delete any of the Personal Information displayed on the Service if you contact your admin. You can also at any time request access to all of the Personal Information the Service has collected about you, by emailing your request to support@alumnihuddle.com and we will comply with this request within 72 hours.

You can also delete your account entirely by working with your admin and the Service. If you delete your account, all of the Personal Information associated with your account is deleted from the Service within 14 days, including all Connected Account data. Certain basic data related to the existence of your account is retained after you delete your account in order to comply with legal obligations, resolve disputes, prevent fraud and abuse, and fulfill any requests to “unsubscribe” from future messages from us.

If you subsequently become a user of the Service and create an account, then you take ownership of the Personal Data contributed by the organization and you can edit or delete your account or the Personal Information displayed on the Service.

Security

We take reasonable precautions to ensure that your Personal Information is treated securely and in accordance with this Privacy Policy. Unfortunately, the Internet cannot be guaranteed to be 100% secure, and we cannot ensure or warrant the security of any information you provide to us. We do not accept liability for unintentional disclosure. By using the Service or providing Personal Information to us, you agree that we may communicate with you electronically regarding security, privacy, and administrative issues relating to your use of the Service. If we learn of a security system’s breach, we may attempt to notify you electronically by posting a notice on the Service or sending an e-mail to you. You may have a legal right to receive this notice in writing. To receive free written notice of a security breach (or to withdraw your consent from receiving electronic notice), please notify us at support@alumnihuddle.com. 

Children

The Service is not intended for or directed to persons under the age of 13, and we will not knowingly collect information from such persons. Any person who provides information to us through registration or in any other manner on the Site represents to the Company that they are 13 years of age or older. If we learn that a child under 13 has submitted personal information to us, we will attempt to delete the information as soon as possible.

Third Party Sites

The Service interacts with the Connected Accounts and may contain links to other sites and services (collectively, "Third Party Services"). The Company is not responsible for the privacy practices of such Third Party Services. We encourage you to read the privacy statements of each Third Party Service that you link to your User Account or otherwise interact with in connection with your User Account.

California Users

If your use of our Service is covered by the California Consumer Privacy Act (“CCPA”) you have certain rights under that law. You may request disclosure of the following specific information:

• the categories of Personal Information as well as the specific pieces of Personal Information that we have collected about you for our business purposes over the prior 12 months:

• the categories of sources from which we have collected that Personal Information,

• our purpose(s) for collecting that Personal Information,

• the categories of third parties with whom we have shared the Personal Information, such as our service providers, and

• whether we have sold the Personal Information to third parties or disclosed the information to third parties for a business purpose, and if so the categories of Personal Information and third parties.

You have the right to request that we delete the Personal Information that we have collected about you. Under the CCPA, this right is subject to certain exceptions: for example, we may need to retain your Personal Information to provide you with the Services or complete a transaction or other action you have requested. If your deletion request is subject to one of these exceptions, we may deny your deletion request.

Should you wish to exercise your rights described above, you must send us a request that (1) provides sufficient information to allow us to verify that you are the person about whom we have collected Personal Information, and (2) describes your request in sufficient detail to allow us to understand, evaluate and respond to it. We may not respond to requests that do not meet these criteria. We will only use Personal Information provided in a request to verify your identity and complete your request. You do not need an account to submit a request. You may submit a request by email to support@alumnihuddle.com. 

International Users

By using the Service, you will transfer data to the United States. By choosing to visit the Service or otherwise provide information to us, you agree that any dispute over privacy or the terms contained in this Privacy Policy will be governed by the law of the State of Delaware and the adjudication of any disputes arising in connection with the Company or the Service will be in accordance with the Terms of Service. If you are visiting from the European Union or other regions with laws governing data collection and use, please note that you are agreeing to the transfer of your information to the United States and processing globally. By providing your information you consent to any transfer and processing in accordance with this Policy.

Your Consent to this Privacy Policy

By using the Service, you agree to this Privacy Policy. We may occasionally update this Privacy Policy. The date of the most recent update of this document will always be displayed at the beginning of this page. If we change our Privacy Policy, we will post those changes on alumnihuddle.com/privacy. If we decide to use Personal Information in a manner different from that stated at the time it was collected, we will notify users via email (if an email address has been provided) or display a notice on our home website. We encourage you to periodically review this Privacy Policy to stay informed about how we are protecting the Personal Information we collect. Your continued use of this Service constitutes your agreement to this Privacy Policy and any updates. As used throughout, the terms “AlumniHudde,” “we,” “us,” and “our” refer to the Company and the terms “you,” “your,” and “yours” refer to the user/customer using the Service.

Questions?

We are happy to answer any questions you may have. Please email us at support@alumnihuddle.com, and we will get back to you as soon as possible.